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Assistant Event Coordinator

Job Title: Assistant Event Coordinator

Department: Events

Reporting To: Senior Event Coordination Manager


Key Tasks and Responsibilities include:

  • Assisting in the delivery of the weekly webinars event schedule.
  • Supporting the Coordination team in the delivery of the event schedule (virtual/live).
  • Ensuring all aspects of the event are delivered on time and on budget.
  • Liaising with the sales managers to integrate sales activities and client requirements, and event programme producers to finalise the speaker line-up and obtain all speaker materials.
  • Liaising with clients directly once a sale has been made to fulfil package requirements.
  • Ensuring web pages for each event are up to date with programme, speaker, sponsor, exhibitor and venue information, liaising with relevant departments to ensure accuracy of information.
  • Ensuring accurate delegate and speaker information is captured and recorded.
  • Assisting in the setup and maintenance of the event management system.
  • Researching and sourcing quality, cost-effective event suppliers.
  • Booking accommodation requirements for staff, and other attendees, and assisting in negotiating satisfactory group rate for rooms.
  • Organising efficient transportation/delivery and removal of event material at the venue.
  • On the day, assisting in the smooth management and delivery of the event to the highest standards.
  • Prepare for, attend and Minute regular event review meetings and event project meetings as required.

Essential Skills and Qualities include

  • A minimum of 18 months experience within B2B events or similar.
  • Experience of working on virtual events (webinars) desirable.
  • Excellent planning, organisational and project implementation skills.
  • Attention to detail is key.
  • Willingness to assist in all delegated tasks, able to multi-task.
  • A team player and confident communicator who is able to influence, negotiate and build rapport with key industry professionals.
  • Calm under pressure.
  • Is able to demonstrate problem-solving.
  • Flexible and adaptable to change.
  • Positive attitude.
  • Good computer / IT skills including Microsoft Office.
  • May be required to travel nationally and internationally.

Salary and benefits will reflect your experience and the skills you can demonstrate.


Opportunity to fast-track to next level in line with demonstrable experience and capabilities.

Non-experienced candidates with the ability to pick up the role quickly will be considered.


Should you wish to apply for this position, please send your CV and accompanying cover letter summarising why you would be suitable for this role to


We will respond to applications as soon as possible. No agencies please.


Job Descriptions cannot be exhaustive and the Job Holder may be required to undertake other duties which are broadly in line with key responsibilities as outlined above.


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London Office

Riviera Maritime Media Ltd,
Mitre House, 66 Abbey Road,
Enfield EN1 2QN, UK
Phone: +44 20 8364 1551

Singapore Office

Riviera Maritime Media Singapore Pte Ltd,
1 Fusionopolis Place, 03-20, Galaxis,
Singapore 138522
Phone: +65 6809 1278
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